SISTERS FOR CHANGE WEBSITE PRIVACY POLICY

Our full privacy policy is explained below, but the main points to note are:

• We will only ever ask for what we really need to know.
• We will collect and use the personal data that you share with us transparently, honestly and fairly.
• We will always respect your choices around the data that you share with us and the communication channels that you ask us to use.
• We will put appropriate security measures in place to protect the personal data that you share.
• We never sell, rent, or share your details without your consent.
• You can visit our website without revealing identifying details such as your name or email according to our Cookies policy.

The data that we hold is relative to your relationship with us. By visiting our website, or participating in our activities, you agree to your personal information being collected and used in the manner set out in this Privacy Policy as updated from time to time. When updated, should there be any material changes and/or changes that could negatively impact you, we will make reasonable efforts to notify you in advance and give a reasonable period of time for you to object to such changes.

If you have any requests concerning your personal information or our practices, please contact our Data Protection Representative via info@sistersforchange.org.uk

This Policy explains the privacy and the data protection practices about:

1. Who we are
2. Why we collect your data
3. What personal information we collect
4. Cookies
5. How we use your information
6. What information we disclose to other parties
7. How long we store your data
8. How you are in control
9. Online security
10. Links to other websites
11. Changes to this Policy

Sisters For Change is an international non-governmental organisation, registered as a charity in England & Wales (Registered Charity No. 1165647) that works to combat discrimination and violence against women and girls.

Under law, we use a condition called ‘legitimate interest’ to process your data. We process your data in our legitimate interest to pursue the aims and ideals of SFC through research, advocacy, providing practical solutions and supporting policy and law makers to combat discrimination and violence against women and girls.

We determine that in you providing your personal data to us, you do so to support the work of Sisters For Change. We will therefore process your data according to the way in which we have received your information as follows: –

• When you submit your personal information to us via webform we will store that data in our database and record any activities that you undertake. We do this to enable us to maintain any preferences you have for receiving information from us and to ensure we suppress your contact when you have requested us to do so.
• If you subscribe to our newsletter we will use your data to manage your subscription and renewals, to keep you updated with our work and events via newsletters and ad hoc emails.

We collect the following types of information:

Personal Information such as name, telephone number, email address etc. This is taken from the information you submit via online forms, such as registration and subscription forms.

Non-personal information including which web pages you visit, the social media you use etc. This is captured using Cookies (see below for more information). We also use newsletter analytics which monitors the success of our emails and any click throughs. We also record any preferences that you have informed us of, such as how you want to hear from us and which aspects of our work are of particular interest to you.

What are cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or disable certain elements of the site’s functionality and features.

How we use cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not, in case they are used to provide a service that you use.

Disabling cookies

You can prevent the setting of cookies by adjusting the settings on your browser (refer you Help on your browser for how to do this). Be aware that disabling cookies will affect the functionality and may disable features of this site and many other websites that you visit. Therefore it is recommended that you do not disable cookies.

Third party cookies

In some special cases, we use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

1. Google Analytics

This site uses Google Analytics, which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site, the pages that you visit and what documents are being downloaded from the resource centre. This is so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.

2. Social media

We also use social media buttons and/or plug-ins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites – Facebook, Twitter and Instagram – will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

3. Embedded content

Some of the content on our site is provided by third parties. This includes but is not limited to YouTube. When you visit a page containing content from one of these sites a cookie may be set. We do not have any control over these cookies and you should check the relevant third party website for more information about these.

Sisters For Change will process your data to administer the following:

• Help deal with your enquiry
• Process your subscription to our newsletter
• Provide further information about our work and activities by email
• Seek your ideas and feedback via research or surveys
• Use in-house tools to analyse who supports us or receives services from us and in what ways and use this insight to improve our work and communications
• Provide a more personalised service, such as using your details, interests and behaviours to customise communications we may send you or the web pages you see.
• Provide information to a professional body if required by law or to comply with a legal process.
• Notify you about changes to our website or work

We never sell, rent or share your details with other charities or companies for marketing purposes. The only time your information is shared with other organisations is:

• Where you have given your permission for us to do so
• When we are obliged to do so by law or if contacted by the authorities with a reasonable request for information.
• To our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks on our behalf (for example to send you mailings). These third parties have access to your Personal Information only to perform these specific tasks on our behalf and are obligated not to disclose or use it for any other purpose.

You are in control of the data we hold about you and at any time you can request:

• To have any inaccuracies in your personal data corrected.
• To restrict the data held about you.
• To have a copy of the personal data held about you.
• To have your data deleted.

You can make a request for any of the above by contacting our Data Protection Representative via info@sistersforchange.org.uk. Please note – we may request proof of identity to be able to fulfil your request.

Whilst we will endeavour to adhere to your wishes, we may not be able to delete your data if there is a legal obligation to retain it. This includes where data must be retained to enable us to defend our legal rights. We will inform you of the basis of any such decision not to delete your data as appropriate.

If you are unhappy about how your personal data is managed you can raise a concern or complaint with the Information Commissioner – telephone: 0303 123 1113 website: www.ico.org.uk

If you support Sisters For Change, attending an event or signing up to our mailing list, we will keep you details in our database for six years after your last activity. This is so that if you reconnect with us, we will have history of how you have supported Sisters For Change in the past.

In the event that you ask us to stop electronic communications, we will keep your name on our internal suppression list to ensure that you are not contacted again.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations.

We endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure of or access to your personal information.

Your information is only accessible by appropriately trained staff, volunteers and contractors. The security of your Personal Information is important to us but no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. As such we make no warranties as to the level of security afforded to your data, except that we will always act in accordance with the relevant UK and EU legislation.

Otherwise than as set out in this Privacy Policy, we will only ever share your data with your informed consent.

Our website may contain information linked to or provided by other charities, bodies or companies (such as third party events). They are outside of our control and not covered by this Privacy Policy. Please be aware that should you access other sites using the links provided, the operators of these sites may have a privacy policy which differs from our own. We do not accept any responsibility or liability for such privacy policies. Please check the relevant policies before you submit any personal data to these websites.

Sisters For Change reserves the right to modify its website and/or this Privacy Policy at any time.